Need a hand? You can always call the Help Desk at (413)-662-5276.

Before Class

Set up a Teams link: You can create Teams links directly from Canvas to make sure your students have the link ahead of time.
- Tip: You only need to create a Teams link once (per class, per semester)! Even though it asks you to assign a date, you can ignore this and reuse the same link all semester.

Classroom Setup

Sign into the PC workstation using your A#.
Open the Teams application (it should launch automatically) and sign in. If you see a pop-up about a firewall, just click "cancel."
Launch Chrome/Firefox and sign into Canvas.
Optional: Open any apps you will want to share. If you prefer, you can browse for them on the fly, directly from Teams.
Launch your Teams meeting! If opening the link from another application, make sure you select "Open Microsoft Teams" so it opens in the desktop app.
When you first open the meeting, it will open a preview window and ask you to choose your video and audio options. You can ignore these settings for now, and click the purple Join Now button in the lower right corner.
- If you are not able to click Join Now, make sure that Computer Audio is selected and Room Audio is not.
Select the camera, mic, and speaker. Once the Teams meeting opens, click to the three dots in the Teams toolbar and select "Show Device Settings." Confirm that:
- Camera selection is "AVerMedia ExtremeCap UVC"
- Microphone selection is "Digital Audio Interface (AVerMedia ExtremeCap UAC)"
Take attendance using the Canvas Attendance tool.
- Tip: You can see who is present remotely in Teams by selecting the "Participants" icon from the Teams toolbar. You can even download a CSV of the attendance report.
Optional: Record. You can record directly from Teams, and it will automatically save the video to your Stream account. You can stop the recording at the end, or it will stop automatically when everyone leaves the meeting.
Optional: Share the recording. Once you have the recording, make sure you give students permission to view it. You can also share it in Canvas. See Office 365 Privacy best practices for more.

Camera tips:

One unique feature you'll notice about the new classroom cameras: if you walk around, the camera follows you. This is intended to give remote students a more engaging and comprehensive classroom experience.
The camera is configured to capture the whiteboard between the taped lines. Stick to black markers; other colors won't show up as well on the camera.

What else can you do?

Share slides, video, and more

You can share applications like PowerPoint or a web browser. Teams gives you the option to share your entire desktop or just a specific window.
Every workstation has a DVD player connected. Check out Freel Library's guide to showing DVDs in an online class.
If you're sharing video (or anything else with sound), make sure you turn on "include system audio" when you share it from Teams. Note: if you are sharing audio, it's highly recommended you use a Windows PC; Mac computers do not allow you to share system audio.

Project your screen

On the Extron switcher next to the PC, click Display: On.
When you turn on the projector, it will mirror your desktop. Using the projector lets students in the classroom see the same content as those who are remote.

Use the document camera

You can share the document camera video feed the same way you would any other application in Teams.
Open VLC (the desktop shortcut is an orange traffic cone icon) and select Media > Open Capture Device. Under "Device Selection," find "Video device name" and select the Epson document camera from the dropdown menu. Under "Audio device name" select "None." Select "Play," and you should see the camera feed.
Once you have VLC open, go back to Teams and share the application window.

Use the (virtual) whiteboard

Teams has a built-in virtual whiteboard. By default it is collaborative, and anyone in the meeting can draw on it.

For more, check out the Teams: Meeting in real-time guide.

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